Office Assistant Duties And Responsibilities (+ Salary info)

Office Assistant Duties And Responsibilities ( and salary information) Office assistants provide administrative, secretarial and clerical support to other employees in the office to ensure an efficient office environment. Some of the main job duties and responsibilities of administrative assistants: • Answer phones and transfer to the appropriate staff member • Greet visitors and direct them to the correct staff member • Receive, sort and distribute mail • Update and maintain databases such as mailing lists, contact lists and clients information • Help prepare reports, presentations, and data • Organize travel arrangements for staff • Assist with travel and expense reports • Coordinate and organize appointments, meetings, events • Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary • keep office area clean and tidy • Organize and maintain conference rooms, and meeting rooms • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories • Coordinate courier service • Fax, scan and copy documents • Handle sensitive information in a confidential manner • Performs additional duties when required, including drafting brochures and organizing the filing system Education and Experience • High School Diploma or equivalent • Business college training or prior experience handling office responsibilities is an advantage (but this can also be entry level position) • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars; use of e-mails, group messaging and data collection Key Skills for an Office Assistant: • problem solving ability • accuracy • organization and planning skills • verbal and written communication skills • attention to detail • flexibility • reliability • teamwork • work management and prioritizing skills Office Assistants Career Options Every business has clerical needs, that’s why office assistants can seek employment in different fields that match their interests, such as education, medicine, law, technology, and finance. Salary information According to the U.S. Bureau of Labor Statistics, an annual median salary for office/administrative assistants is around $38,880.

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