Lazy Chair Reviews – Viva Mesh Office Chair


[typing]
[music] Chairs! Chairs? Chairs… Chairs. Butt-resting devices. I never intended to talk so much about chairs on LGR, but somehow it happened. After noticing that The Sims expansion packs almost always came with a large number of chairs, people starting thinking I was like a chair fetishist or something. Well, I’m not, but the chair is pretty much an awesome thing indeed. Uh, I do like a good chair. And the folks over at Viva Office Chairs noticed and asked if I’d like to review a real chair for a change. I said, why not? They sent me this chair free of charge and now here it is. The succinctly-named: Ah, a name that just rolls off the tongue, doesn’t it? Uh, let’s just call this the F1 from now on, how ’bout that? So, office chairs. They’re kind of necessary if you work in an office or even just use a desktop computer for any length of time. I’ve used total pieces of crap like this for years, and my lower back has been sending me very sternly-worded correspondence as a result. So I always interested in nicer chairs with lumbar support, especially high-backed mesh chairs with all the bells and whistles. There’s just something about the mesh that appeals to me after so many years of sitting on cloth and faux leather. So, now that I’ve spent a couple months using the Viva F1 chair, how is it? Well, let’s start from the beginning. It retails for $600 US dollars, which puts it at about double the price of my previous office chairs, but still half the price of the mesh chairs I was considering by Herman Miller and the like. It comes in this enormous box and inside you get a bunch of nicely-packaged parts to put together. And this is probably the easiest office chair assembly I’ve gone through. Most of it already is put together at the factory, so all you really need to do is snap these things into place and plop that thing there and lower the chair onto that thing and screw on that thing at the head, and you know… And there you go, it’s done! And right off the bat, this feels way better than any other office chair I’ve owned. Seriously, even the $300 ones. Those often feel fine to begin with, but then the seat cushion starts giving in and the plastic base starts making noises and creaking and ugh! No! This thing feels solid, man. It just feels like it’ll stay sturdy for a long, long time. It also keeps me comfortable for long periods of time, whether I’m working or gaming or some ambiguous mix of the two, since my job is confusing. Let’s talk about build quality. All together, the F1 weighs about 50 pounds and is rated to hold up to 250 pounds, so it’s a pretty hefty thing for an office chair and I really like that. I’ve had too many chairs that feel like balsa wood held together with toothpaste. I am done with that, dude. And the plastic mesh also feels pretty strong, almost too strong even, since there’s very little give in the seat cushion, making it very firm to sit on. It’s also breathable, meaning that farts go right through and don’t linger inside, so that’s a plus. The wheels also seem sturdier than my previous office chairs, which is good because you don’t want these things to snap off after you’ve eaten a few too many pizzas or something. But it’s not all good news. Some of the key components on the F1 feel cheap as heck. Like the arm rests. Ugh, these arm rests. This is my number one complaint about the chair for a couple of reasons. First, they wobble around and never feel like they’re never fully connected to the rest of the chair and they’re on as tight as they’ll go. And second, while they adjust up and down and lock into place, which is a very useful feature, they also slide forward and backward, but this doesn’t lock into place. So the result is that almost every time I get up or sit down or even just adjust myself, these stupid things are wobbling and sliding around all over the place and making noise. The next problem I have with the build quality are the levers that hold each part of the chair into place. This is one of those chairs where everything is adjustable and in theory that should be great. The back moves, the seat moves, the head rest moves, the arms move. It’s a movement party and all the pieces are invited. However, the levers and mechanisms that hold these things into place don’t always work. Especially the lever that locks the chair back into place. I prefer my chairs to sit almost straight up. I can’t stand when a chair just moves back when you push backward. So, you can lock this into place right here and it should be fine, right? Wrong. Five or six times a day, the lock simply gives out and the back of the chair moves right on backward. I’ve tried everything I can to tighten this thing and make sure that it stays where I want it to, but it doesn’t seem to matter. The lock just sucks. About the only other thing to touch on is the headrest, which Viva actually calls the “Darth Vader helmet” in their advertising. It’s kind of hilarious. I mean, it does look a bit like Vader, but I can’t imagine this is sanctioned by Disney or Lucasfilm. Anyway, it’s just a headrest. It adjusts. I never use it. I took it off after about a week. So, that’s the Viva F1 office chair. It’s a $600 chair that feels like a $600 chair…most of the time. Those clanky armrests and that weak lock really ruin what would be a clear recommendation for the F1 from me. So my conclusion is that I would say try to get this on sale instead of paying full price. It’s still a very solid comfortable chair, and my back feels a heck of a lot better after using it for a while. But I’d really expect basic things like armrests and the back of the chair to lock into place for this kind of asking price. And if you enjoyed this video, then [laughs] well, it’s kind of the only one of its kind. Uh, but I do have a lot of other videos that I’ve done in a similar style, I suppose. Just not on chairs…yet. As if you wanna– So if you wanna look at those, here are some links right here, or you can subscribe and get new videos sent to you every Monday and Friday. There’s always Twitter and Facebook for social things, as well as Patreon for money things. And as always, thank you very much for watching.

Introduction to Advanced Alternative Payment Models (APMs)


>>J. P. Sharp: Introduction to advanced alternative payment models. I’m J. P. Sharp with CMMI, and I will be leading you through this discussion. So here we start with the
definition of an alternative payment model, and this is
a very broad definition, and this was set by
the FCRA statute. So when we say the word APM,
it means this huge universe of payment models that we
use, and they’re all tied together by the fact that
they’re new approaches to paying for care under
Medicare, and they can change the way that we
reward quality and value, and the CMS innovation
Center produces a bunch of these new payment
models every year. So when we say APM, it
means any of these four categories. So that’s CMS innovation
Center models, other than the healthcare
innovation awards. The shared savings program:
any of those tracks under the shared savings program,
or those last two are any other federal demonstrations
required by law. So, collectively, those
are the world of APM. So when we say APM, that’s
that starting place and, then from there, we’ll
narrow things down for certain types of APMs. So this is the definition
of an advanced alternative payment model. So these are where the
incentives are in the quality payment program. So you start with that APM
definition, and then you have these subsets of those
APMs or advanced APMs. And they tend to have
greater rewards, both in the design of those types
of APMs themselves. They’re greater risk,
greater reward types of payment arrangements. But then what the quality
payment program does is add an additional bonus on top
of all those APM-specific rewards that you have, in
order for taking on that additional risk for
being in an advanced APM. And there at the bottom of
the slide it’s important to note that what the quality
payment program does is add these extra incentives:
the 5 percent lump-sum incentive. It does not change the
actual terms of the advanced APM itself. So all of those terms and
conditions that are inherent to the APM, those
remain the same. The quality payment program
does not change any of those elements for how the new
payment arrangements change the way that Medicare
pays for care. Rather, it rewards just
adoption of that new payment arrangement. And so this is a more
explicit layout of the rewards on the advanced APM
track of the quality payment program. So for participating in
an advanced APM, we will identify those participating
clinicians as qualifying APM participants, or
sometimes you’ll see QP. And so these QPs receive
these specific rewards for being in advanced APMs,
in addition, as we said earlier, to what the
APM itself offers. So, first, qualifying APM
participants are excluded from MIPS, so they won’t
have to do any of the reporting requirements or
receive any of those payment adjustments
associated with MIPS. Instead, they’ll receive a 5
percent lump-sum bonus, and that lump-sum bonus is based
on their Part B professional service payments. And that is limited in
time, so the first lump-sum payment will go out in 2019,
and the last one will go out in 2024. So after that, the long-term
incentive for being in an advanced APM is in
the fee schedule. So these QPs will receive a
higher fee schedule update, starting in 2026, and so
from there that compounds upon itself so that QPs will
get a higher and higher fee schedule rate, relative
to non-QPs overtime. So those two lines will
diverge from one another. So every year that someone
participates in an advanced APM, they’ll have an
opportunity to receive this higher fee schedule update. And so this is a summary
of the incentives that we talked about. So, side-by-side, starting
from the left, if you’re not in an APM and you meet the
criteria to be part of MIPS, then you’ll receive
those MIPS adjustments. But you won’t receive
anything in addition to that. If you are in an APM that is
not an advanced APM, you’re still subject to the MIPS
reporting requirements and payment adjustments, but
you also get whatever is inherent to those APMs. So, as we said earlier,
those APMs have their own risk and reward structure. So those do not change under
the quality payment program. And as we’ll talk a little
bit later, there are specific ways that we score
APM participants under MIPS, so there’re some certain
favorable scoring elements under MIPS as well. On the far right side in an
advanced APM you have the opportunity to be excluded
from MIPS: so no reporting requirements, no MIPS
payment adjustments, but you get those
APM-specific rewards. And for advanced APMs, those
tend to be a little bit larger than those for
non-advanced APMs. And then, finally, those
advanced APM participants receive that 5 percent
lump-sum bonus. So that’s an automatic
payment that they will receive. Thank you for viewing
this presentation. For more information please
visit the quality payment program portal
at qbp.cms.gov.

Microsoft Planner – Review of mobile apps, deeper Office 365 integration + task automation


Today we’ll take a look at recent updates
to Microsoft Planner including the updated look and feel as well as faster
web interface. Deeper integration into Office 365 app experiences such as Microsoft
Teams, assigning multiple users to a task, new ways to access your plans on
the go via mobile, and how you can automate your plans
with Microsoft Flow. Microsoft Mechanics Today I’m joined by Dave Heller
from the Planner team, welcome. It’s good to be back. So Planner is already one of the more
popular Office apps with its simple and visual way to organize team work and you were last on the show at Microsoft Ignite. But what’s the team been working
on since then? Yeah it’s been a busy year since we last met at Ignite. Since then we’ve been gathering your feedback to make Planner even better. So what has the team been focused on in terms of the updates with Planner for this round? The focus has been on delivering against the most requested features that you’ve submitted,
such as mobile apps for iOS and Android. As well as foundational improvements to
make the web app perform faster and enable users to extend Planner
throughout the Microsoft ecosystem. For example, within the applications
that you use daily Such as Outlook, SharePoint, Dynamics or any number of SAS
applications. You can trigger a task in Planner using Microsoft Flow. So before we take a look at all
of these updates in action, can you briefly step back and kind of give us an example of what the core Planner experience is? Sure thing. Planners primary purpose is to give you a simple visual way to organize team work. So I access Planner through the app
launcher here. And we’ve gone into the Planner hub which is where I have a higher view of all the plans that I care about this week. And so I’ll click on my online marketing plan where the online marketing team has already organized all the work they’re doing to fit their team this week and this month. What we see here are these columns that you call buckets, which are way to categorize your work. Specifically to the different work
streams that are happening. What I’ll do is go up here to the Chart’s page. And here we have a view of who’s doing what. So we see the whole team here. And suppose I care about what Alex is
doing, I can click on the task bar next to his name. It’ll filter by that. And maybe I want to see the progress of his work and specifically what is
currently in progress. So here I’ll see that YouTube strategies is behind and I
can reach out to them if I need to. Lastly, we have the My Tasks page. Which as you can imagine you have tasks assigned to you from many different plans. And you don’t want to have to go to all
of them to view your tasks. So they all funnel down into the my tasks page where you can status your own work very quickly. So it’s a really great central place to be
able to stay on top of all the plans and tasks that you’ve been assigned to. It’s also a really great way to build out team plans. But if you want to understand the core concepts of Planner and how to build you own plans, check out a show we do a few months back on Planner on Microsoft Mechanics. But Dave can you walk us through
all the updated experiences? For sure. So first let’s take a look at the original UI. And you’ll notice that the
colors are a bit different. There’s less information on the page. And I’ll click on the IT department plan and you’ll notice that it takes
about a second to load up. So now I’ll go over to the updated UI, and I’ll click on the same plan and you’ll notice that the tasks and
the plan load very quickly. We’ve also made the interface cleaner, more modern, more consistent with Office 365 experiences. We’ve also been able to improve the
efficiency of the interface so that you can see more information
from your plans on one screen. And then lastly and importantly
as you noticed it’s more performant. And what we’ve done is we’ve made some
foundational changes to make pages load faster by querying and prefetching more
information on the initial page load. So you mentioned the latest updates are
really based on specific user requests. So what are some of the updates the
team’s implemented there? Right, so the most requested feature on our Uservoice
is the ability to assign multiple users to a task. In the previous experience you
could only assign one user per task. But as you’ll see here you can assign multiple and up to ten users if you so choose. So we’re some of the other top
requests that people were feeding back to you? So in May we ship Planner mobile apps so you can now view and edit your plans on your iPhone and Android phones. So Jeremy I’m going to go into a plan here. Let’s see we have a Product Launch event. And I see that a keynote presentation planning is late. I know you’re great at keynotes
and you love doing them. It’s my favorite thing. And so I’m going to drag your name
over and assign you. And that will pop up
in your mobile device. All right so now that you’ve assigned me a task, I’m going to go ahead and pick up my phone here and open up the Planner app and here in the Planner app I can see
all the different tasks that are assigned to me in the My Task pane here. And if I click on the keynote presentation planning that you just assigned to me I can go ahead and click on the status
of that and I’ll put it as in progress. And now that should show up on your side as well. But before we look at that, we’re going to show a couple other things on the phone. So here I can also see what’s in progress,
what’s completed, and I can also check
out the Planner hub to see all the tasks that I favorited and
all the plans that I’ve favorited. They’re straight for my phone. So beyond then what I’ve shown here on the phone, what else are we working on for the
phone? Yeah, in the upcoming months you’ll be able to create a plan from your mobile phone to have a
full-featured Planner experience. And mobile application management is
coming with Microsoft Intune. Now you’ve also mentioned the team’s
been deepening integration with Planner into other app
experiences. What’s new there? Yeah so we’ve been continuously improving our
integration with Microsoft teams as you can see here. So first I’m going to show
you a plan called Product Launch. We’re going here and I just want you get a
feel for the tasks that are part of this board. And then what I’ll do is I’ll
switch over to teams. And you’ll notice that we have product launch here as a
team that’s associated with the same group. what I’ll do is I’ll click this
button and I’ll add a Planner tab. It’ll give me two prompts to either create
a new plan or use an existing plan. I’ll use an existing plan, I’ll click the
drop down, I see product launch and click Save. What’s happening now is it’s taking
the data from Planner and bringing it to Teams so you have a fully
synced plan so you can work on your Product Launch board in Teams or in
Planner as you like. And your mobile device. And it will sync bi-directionally
to fit the way you work. And the great thing about Teams that were in here is
that now we can actually chat against those plans. So are there some new features
there that we can show as well? Yeah so you’ll notice here that I have a late
task to launch on the web. And what I’ll do is I will copy a link to that task And as you noted I am able to chat within Teams. So I’ll open the chat box. And I will @ mention you, so you’ll get
a notification within Teams. And I’ll say
“Hey, I need help with a task”. And then I will paste the task. And then I would say
most importantly I’m going to assign you. So you’ll get a notification through Planner and on teams because I really want you to know. So on my screen I just saw
a task there in the corner that you’ve @ mentioned me and I can see activity
here in my Activity Feed that you’ve just mentioned by name. Now if I go into Teams,
I’ve already got that pinned on my site. And I can see a link to that task
that you’ve assigned to me. And the great thing is here it won’t only
just launch the plan itself but it’s also going to launch me straight into that task so I can update that if I want to right here. And I will do that because I want to say
that I’ve got a message. And I’ll say I’m on it. And post that. And now I’ve just
updated the status straight through Teams. It’s going to synchronize back
with planner. Now you’ve mentioned though something even more interesting a bit cooler I think from the automation perspective. We can start automating
tasks creation using other items and Planner and combining that with Flow. What are some of the practical uses we can do in terms of automating plans with flow? With Microsoft Flow you can connect
to any number of end points and create integrated scenarios that you don’t necessarily have out of the box. So in this scenario I’ll be Megan Bone who’s an administrator at Contoso. And every time that there’s an All-Hands meeting, there are certain tasks that I have to do on a
repetitive basis. And so what I’ve done is I’ve gone into Microsoft Flow And I’ve created an integration between my Outlook calendar and Planner, so that whenever there’s subject of
an event that I create contains the words All-Hands. There are four tasks that are automatically created. So I’ll go over to Outlook and I’m going to create a task that
just says Team All-Hands. And click Save. So now that I’ve created that task,
I’m going to go back into Planner I’ll click on the team All-Hands plan, where these tasks populate. And you’ll see that I have the four tasks that I need to do every time there’s
an All-Hands meeting. And you also notice that the due date
is the date of the meeting and that I have automatically been assigned. So I can see these tasks in the
my tasks page. So Dave where can people go to learn more? Well if you’re not an
Office 365 Enterprise licensed user, you can learn more at the link below. Otherwise you can find out more about how to use planner on our support page and keep helping us shape planner
with what you’d like to see by giving us your
feedback via the tech community. Thanks for joining us today Dave. And of course keep watching Microsoft Mechanics for the latest tech updates across Microsoft. Good bye for now Microsoft Mechanics www.microsoft.com/mechanics

An introduction to Workplace Analytics for Office 365


Coming up We take a look at Workplace Analytics that uses the power of Office 365 to provide rich actionable insights into how your organization spends its time as well as the ways that people
network internally and externally and the effectiveness of collaboration
across teams we’ll also share how it works including how you can correlate
Workplace Analytics data with other business information
generate powerful models and best practices to drive positive business outcomes Microsoft Mechanics I’m joined once again by the general manager of Microsoft Workplace Analytics Ryan Fuller Welcome It’s great to be back So I know a lot of people are using MyAnalytics to really get insights as to how they spend their own time to help improve personal productivity we covered that a few months back on Microsoft Mechanics but now you and the team are really delivering insights of the organizational level with something called Workplace Analytics What’s that all about? So it’s about knowledge workers right and it’s about help
helping them do their jobs more effectively that’s tricky right it’s
tricky to understand what makes a knowledge worker more effective it’s
it’s hard unlike in maybe manufacturing where it’s
how many widgets per hour can somebody produce knowledge work is much more
complex it’s hard to understand what makes a legal team better than a
different legal team or how does a certain product team always deliver on
time but a different one doesn’t right and so we think about that as a data
problem like lots of people have a lot of hypotheses about what might be good
or bad but very few very little data exists to solve this problem Office 365
provides us data to do that right when you think about all the meetings and
emails and documents and chats and all that stuff that sits inside the Office
365 cloud it really is the largest data set ever created for how people spend
time at work so Workplace Analytics is a product that harnesses the insights that
can be pulled from that enables our customers to create whole new levels of
engagement and productivity for their employees right now I remember a really
great example that you gave last show where you highlighted all the hidden
costs of really planning for executive meetings and that was really spiraling
out of control just for the prep that goes into one of
those and just the visibility to what’s
actually happening and how much time is spent can radically change how people
operate their business but meeting productivity like just just reducing the
amount of time of meetings is just the tip of the iceberg we have customers
using this in all sorts of different ways which we’ll talk about that drive
both engagement and productivity I can really see how this becomes super
compelling for example if your may be managing a merger and acquisition or
other business initiatives and you really want to see how that progress is
going that’s right people use this for M&A as you described to see our
organizations actually being absorbed into the parent and integrating or not
we use it a lot of times for sales productivity we use it for manager
quality we use it for transformation efforts there’s all kinds of different
ways that this thing gets delivered so your teams then built all the tools to
be able to generate these types of insights but can we see it in action
so of course Workplace Analytics is really easy to use we make it simple to
get started and get value quickly let me let me show you okay so it’s a web-based
application so you can get at it from anywhere within Office 365 start with
the home page here where you get a view into how large of a population you’re
looking at so in this case the demo is again 902 employees we’ve got six months
worth of Office 365 data in here and it’s just giving us a couple little
stats about about it that says that those people spent three hundred and
forty three thousand hours collaborating over that six month period so these
numbers get get fairly large I’ve got a number of different tools that I could
go into but where I like to start is some of these visualizations that we
have at the bottom or we’ve got a handful of categories that help you kind
of get your arms around the data and get get some quick insight into what you’re
looking at so I’ll start with week in a life okay so a week in life is just that
it allows you to pick any group of people any team any function geography
etc and understand what a typical week in their life looks like so this team
has an average of twenty five point six hours per week between meetings and
email right and I’m twenty three point four of those hours are during their
work days two point two or after hours and I can begin to look at the breakdown
of meetings and email by all those things you can see views of different
organizations within that company that’s right you can see as I scroll down
because I’ve loaded in HR data I can I can have some good context as to
how does the HR function compare to the marketing function or the sales function
etc and I’ve got all kinds of different views if I were to scroll down of
looking at After Hours or total collaboration or internal versus
external etc now let’s have a trendline over to the right side of each of these
metrics I can look at the trend or I can look at distributions sometimes the
overall average doesn’t tell the whole story because some people are really
burning really hot and some people are not and you can you can get a sense of
what that distribution looks like so lots of different things you could look
at here instead why don’t we take a look at one of this the next categories maybe
I look at this and I say well gosh 16.2 hours in meetings per week that feels
like a lot let’s look a little bit deeper at meetings so we have this other
view called meetings overview and this helps to get a sense of meeting quality
so first thing out of the gates we have these few different meeting quality
indicators so multitasking that’s a big one how many how often are people just
sending lots of the emails during meetings that they’re in they’re doing
that it’s a sign of a low quality need conflicting hours this is what we mean
by that is how often are people double triple booked during the same time
periods and that’s hard because you don’t know if you can expect people to
actually attend what the nine million represent yes so the nine million is an
aggregation of looking at all these different quality indicators how much
time and time is money is spent in what looks to be low quality meetings and so
nine million dollars in people’s time is going to meetings that appear to be low
quality right this can be a good call to action for people to get an idea of just
how big the opportunity might be to dig into this stuff so that’s a lots of
different stuff we could look at for meetings another good category to start
with is management and coaching so this gives you a lot of insight into how
managers spend their time with their teams so let’s graph at the top is how
many hours do people actually get with their direct manager present right and
you can then you can begin to look at how much time our manager is spending in
one-on-ones with people and how does that vary by function like a lot of
companies will will have a rule that managers should be spending at least a
half hour every two weeks in one-on-ones near this you can kind of see if that’s
happening or not right I can be a positive or negative thing depend on the
company that’s absolutely right I mean you can get indications of
micromanagement or you can get indications of awesome mentor
ship and training right right networks in collaboration is another piece here
when we talk about networks we talk about them in context of how many people
are you actively interacting with on a regular basis across the company we have
found time and again that top performers or people who have the best business
outcomes have much larger and broader networks across their companies and so
that’s highly correlated with with things like sales positive sales
outcomes or positive performance ratings the opposite is also true as networks
shrink to make it smaller and smaller it’s a hot it’s a good predictor of
attrition and you can totally tell because maybe your manager can unblock
things for you help you out can’t because their networks too small
absolutely these are things that really can contribute to the overall work
health of an employee at well said right and we talked about all that power of
the data inside the Office 365 graph this is the kind of thing that’s just
really isn’t measurable in any other way but the way the knowledge workers work
is through networks and is through interacting with other people so this
allows you to measure it can I create custom queries of the data absolutely so
a lot of the time the visuals that we’ve built get you the answer you’re looking
for when they don’t we have the ability to build your own query and it’s
extremely flexible I won’t go into it in depth because you can you can get quite
fancy with it but I can I could do a query around people or meetings or
groups of people I’ve got a number of different templates here so maybe I
maybe I want to open up my meetings our meeting hours by attendee template which
has a few metrics already calibrated for me like meeting hours with at least two
attendees or meeting hours with people in level three and an LP member or
different things like that so I can I can calculate these things in very
granular ways and then if I want to I can add filters to them so maybe I only
care about looking at people and marketing etc and I can run the query
and then come back and see all of the different queries that I’ve run which
are available for me to to download put in power bi put in some kind of data
science package and basically do further analysis down that’s going out put a
table of data effectively that you can visualize with some other tools and I
can imagine there’s a lot of value in terms of combining Workplace Analytics
with maybe some information that you collect externally maybe in CRM systems
or in HR systems performance ratings engagement scores those types of things
right that’s absolutely right I mean what you
saw in their HR data is always part of it just so you can slice and dice and
group and categorize people but it really comes to life when you put in
outcomes data so I could take you through a real-world example to bring
this to life a little bit more so we worked with one fortune 100 retailer
that was working with us and they had a big problem of low engagement scores
high attrition and they just people were complaining all the time about being
burnt out in too many meetings too many Gmail’s etc so they used workplace
analytics and they saw a lot of evidence that people were constantly
double-booked people were constantly multitasking people were doing too much
after-hours work but nobody quite believed that those were the right
problems to focus on right the management team said yeah sure but I
need to be double booked because I need to know what else is happening in any
given time slot and then I just decide at the moment which is the most
important thing for me to do which may be one of your directs might not know if
you’re going to turn off it’s exactly right meeting yeah so people were really
frustrated because I didn’t know if the manager would show up and they had to
schedule it three times to get a decision right so what we did is we took
all those Workplace Analytics metrics and merge it with the employee
engagement survey that they had already run and what came out of it was that the
behaviors that we had identified as problematic like the double-booking and
other things really strongly correlated with disengaged employees so now all of
a sudden there was evidence in context that those set of behaviors were causing
this kind of negative 5 and negative engagement with employees and so they
put together a change program they trained people to actually use my
analytics to help people keep score and after a few months of working to change
those behaviors they had some really impressive results so it’s really great
in terms of being able to take two different data sources and pull them
together really prove something out it sounds like a really powerful tool in
those types of circumstances but what’s under the hood well how does all this
actually work sure yet so we start with exchange calendar and email metadata
coming out of Office 365 we find that email and calendar alone typically
provide around 20 hours of time per week for each knowledge worker that gets
that’s even more for managers and more collaborative functions and we map that
with organizational data coming from many HR systems so things like roles and
hierarchies geographies etc and allows us to aggregate at all those
different levels and once that data is in context we create all this very large
library of behavioral metrics that describe a wide range of behaviors
related to productivity engagement networks time use etc the data very
frequently gets combined with other business data so think think stuff
coming from Dynamics CRM or workday for HR data can also pull in a lot of
outcomes data so maybe quota attainment in a sales organization so you can see
what your top performing salespeople do differently with customers all kinds of
different things that you can enrich it with and what’s cool is it’s not all
just looking at it and deciding how to interpret it you can do some real data
science here so you can you can really build those models that are highly
predictive of outcomes that you’re trying to drive as you said it’s such a
big data set I know a lot of people watching are wondering what this means
though from a privacy perspective seeing that it’s looking at data they in
exchange my calendar etc absolutely and that’s super important first thing on
that this is all customer data right this is your data you have full control
over how it gets used and deployed and what visibility it has across the
organization also you should know that Workplace Analytics only looks at header
level metadata so it’s not it doesn’t touch content of emails or attachments
or any of that that stuff that’s often considered a lot more sensitive and of
course we default to the identified data that’s aggregated so kind of like an
employee engagement survey you typically can only see result sets that include at
least five people in them etc so you’re never you’re not looking at personal
identifiable levels of course that’s all entirely up to each customer how they
want to configure that but we have a lot of different toggles that are built to
cater to a number of different privacy scenarios you can also choose which
population of employees are part of whatever analysis you’re doing so if you
wanted to exclude you know the legal team or the M&A team or parts of
different geographies you can do that as well
so we have a lot of IT professionals that watch Microsoft Mechanics what I
need to do actually light this up if I was running the IT for my organization
so from a tech perspective it’s pretty easy
you know we work with you to help identify the scope of employees the
right privacy settings etc then we have a dedicated team that helps with
onboarding and Training analysts on how to use this then the admin will assign
licenses to whichever analysts will have access to it typically is a small number
of analysts especially to start mechanically very sensitive data but
once we do that you know the data usually right out of the gates you can
get at least six months of historical data so you can you can start to get to
real insight very quickly so it’s really compelling in terms of the progress and
how we’re actually leveraging behavioural insights for for the
workplace but what else are you and the team focus on what’s what’s coming next
sure yeah I mean so we started with email and calendar as I said and that
gives a very robust signal but of course we’re very excited to add more signals
from across Office 365 so Skype and Yammer and onedrive SharePoint all these
different signals that’ll make it even richer we’ll also be doing new use cases
so it’s not just analysts that can do whatever we’ll have it very targeted
solutions around things like sales productivity or collaboration overload
etc and then deeper analytics capabilities making this thing smarter
with natural language processing machine learning all kinds of network analytics
etc so where can people go to learn more about how to start using this well you
can request more info about website analytics at the link below or by
contacting your Microsoft representative so thanks for a great overview and
thanks trance again Ryan and of course keep watching Microsoft Mechanics the
latest tech updates across Microsoft good bye for now you

Introducing privileged access management in Office 365


(techno music) – Coming up, we take a
look at the new Privilege Access Management
capabilities in Office 365 that allows you to
control admin privileges within your tenant to
prevent rogue admin activity or unauthorized admin access. This idea is based on the
principle of zero standing access requiring a highly supervised process for admin access privileges. Access requests need to be approved by an authorized set of approvals. Access is then time-bound
for a limited duration, often referred to as just-in-time access. And all the activities are
logged for auditing purposes. With admins often the
target for phishing attacks, the good news is that this process is now being brought to your tenant. Let’s take a closer
look at how this works. I’ll start by highlighting the risks associated with standing privileges. As an admin, you have
the keys to the kingdom, so if an admin goes rogue or
the credentials are compromised they could do collateral damage. I’m going to set a journal
rule typically used for compliance reasons or legal hold. A journal rule is a powerful
command that will start copying every sent or received
email to the shadow mailbox. In this case, each email will
go to [email protected] but this could literally
be any email address. Imagine, if your tenant admin went rogue and set a journal rule against to your CEO’s mailbox maliciously, by the time the activity’s detected, the damage is already done. Let’s take a look at how we
can limit standing privileges for such high risk
tasks within Office 365. Here, I’m in the Admin Center. You can manage privilege admin access from the Office 365 Admin Center, under Settings and Security and Privacy. Let’s turn on the feature and set the default approval group. All the privilege access
management request will by default come to
this group for approval. And you can set the
duration of access in hours. I’ll just stick to the four hours default. Now that we have enabled privilege to access management in Office 365, let’s create an access policy to prevent journal rules without approval. I’ll click on Privileged Access and I’m going to configure a new policy. First, I need to select the policy type. This can be either a Rule or a Task. Since we are preventing
unapproved journal rules, I’ll select Tasks. I’ll select the Policy
Scope to be Exchange and then the task to be Journal rule. Next, I can choose between
Auto or Manual approval. Auto-approval is great for
certain high-volume task like password reset. But I’m going to choose Manual approval for high risk tasks like
setting a journal rule. I’m going to keep the
default approval group that I created earlier, but I can choose a
different approval group if I wanted to. Aligning your task with
Privileged Access Management in Office 365, enables you
to get a rich auditing report both in the case of auto-approval as well as manual approval. Now, let’s go back to
the Access Policies page. Here is the policy for the journal rule that we just created. Similarly, you can add policies for other high risk
tasks and rules here too. Now that the policy’s added,
let’s switch the power shell and run the same journal
rule that I ran earlier. You can see that the cmdlet fails with an error, asking me to raise an elevation
request to get access. I can now request access using the new elevated access
request cmdlet. You can see, this request
has scoped a new journal rule with a limited duration of four hours. This will also generate
an email notification to the approver that clearly calls out the relevant details
for the access request. Now, back in the Admin
Center, as the approval, I can see the pending request. I can view the details and
choose to approve or deny. Let’s go ahead and approve this request. Once approved, as the admin requestor, I’ll receive an email letting me know that I can go ahead and
set the journal rule. Now that I have access, I’m able to set the journal rule and only that. And after four hours, this
privilege will expire. Lastly, the activities
are logged and auditable so I can review all
privilege access request and approvals that were
performed within my tenant. I can get all this information
in the Office 365 audit log, and use this information to
respond to auditor request. So, that was a brief overview of the new Privileged Access
Management capabilities in Office 365, which provides just-in-time and just enough access at
a more granular task level. We are bringing our
learnings and best practices from how we run our
data center at Microsoft to your organization, by giving you a privilege access workflow that’s auditable and that can provide an additional layer of security. We hope you go the extra steps of enabling Privilege Access
Management capabilities in your Office 365 done in today. To learn more, please go to the link below and thanks for watching. (techno music)

Why Snatch Blocks are AWESOME (How Pulleys Work) – Smarter Every Day 228


– Hey, it’s me, Destin. Welcome back to Smarter Every Day. It’s time for the pulley episode. These are like my favorite
things in the whole world. I bought this one, it looks
like it goes to a boat or something like that. Pulleys are one of these things that everybody knows about. They know that somehow, a pulley will give you mechanical advantage, but people don’t really understand it. We all pretend like we do, but the person that really shows up,
and is really clever, and they arrange it in the perfect way and they just make things work, that’s like the smart person
that everybody wants to be. So today, on Smarter Every Day, we’re gonna make a video about pulleys, and we’re gonna slowly
walk through how they work. And specifically, I wanna introduce you to my favorite type of pulley,
it’s called the snatch block. They’re really fancy, they can do tricks. Okay, let’s start by picking
up these cinder blocks. My kids are gonna show you
how to pick up blocks, right? If you have to pick something up, you have to pick up all of
the weight of the thing, and, whether you know it or not, all of the weight of you. How you doing, good?
– Good. – You can put it back down. How hard was that? Not that bad? The magic of a pulley is
really the magic of a rope, because a rope is always in
tension, you can’t push a rope. If you pull on this side of the rope, that force transfers all
the way through the pulley, so you basically can redirect the force. That is the primary function
of a pulley, redirecting force. (child grunts)
That’s pretty good, how was it? – Hard. – The pulley changes the
direction of your body weight, so you can use your own body weight to help you pick something up. Very good, was that hard? Not as hard.
– Not as hard. – Not as hard as what?
– Just picking it up. – Okay, so it’s easier to
pick it up with the pulley because you can kind
of lean into it, right? – Yes sir.
– Right. – So this is the part that
starts to confuse people. If you can change the way
the pulley are arranged, you can make it even
easier to pick this up. Do you want the normal
pulley, or the snatch block? – The snatch block.
– Snatch block! There you go.
(pulley clacking) Go for it. So you split it apart, don’t
cut your finger off there, there you go. So this is the magic of a snatch block. We can put a pulley in
any place at any time as long as there’s a
rope, and the snatch block is big enough for the rope. This is the part where
when you see it happen, you’re like, “Oh yeah,
of course it’s easier, “because of pulleys.” But if you don’t stop and think, you won’t really understand
what’s happening. So slowly pull, is it
really easy this time? – It’s a lot more easy.
– A lot easier, okay. So, this is what’s happening: the tension in the rope right here is being redirected by this pulley because that’s what pulleys
do, they redirect force. But down here with the snatch block, we’re doing the same thing,
we’re redirecting the force. But you have tension in the
rope, and tension in the rope. So all you do is you put
tension in a rope somewhere, and then you add up as many
ropes as possible on the thing, and that’s how you get
mechanical advantage. So in this case, how much
force is on the cinder blocks, do you know? – Two. – Two times the tension. I don’t know about you, but I
understand things a lot better if you can work with it with my hands. So I 3D printed a bunch of
pulleys and snatch blocks, and we’re gonna rig these
things up and generate a model of how we were picking
up those cinder blocks. When I pull on this rope,
that tension transmits itself all the way through the
rope to the very end. Wherever the rope is,
there’s also tension. If I pull here, think
about the word pulley, it pulls on the rope on the other side of the pulley right there. That pulls on the rope
there at the bottom, which then pulls on the
rope on the other side of that pulley, which
ultimately pulls against that hook at the very end. All of the ropes are in tension. Now, if you look down
there at the cinder block, you’ll notice that there are two arrows pulling up on that pulley. That’s why we get twice the
force on the cinder blocks. But what if we wanna pull harder? Can we just add more ropes and tension? Yes, we can using this. It’s basically a double pulley. Some people call this a block and tackle. Instead of two ropes pulling
down here, we get four. Just a little bit of force
here, even with my pinky finger, that’s like 10 pounds of force by just barely pulling at all. This is the same number of ropes, and pulleys and everything,
it’s just flattened out so we can see what’s going on. So, I’ve got a scale. I’m gonna attach a scale
to the input of the rope, and remember, if we put input tension, that tension goes all the way through. So as I pull here, I have
one, two, three, four ropes connected to the thing we’re pulling. So if I put two pounds here, look at that, I get eight pounds on the output. That’s awesome! I’m getting four times the force, but I’m only moving it 1/4th as far. How far do you think we an go with this? You think we can double it again? So now we have two blocks
with four pulleys each, which if you count all those up, one, two, three, four,
five, six, seven, eight, we have eight ropes in
tension on that block. So as I pull here, look
at this, that’s nuts. That is a little bit of
force, and a lot of output. That is some serious mechanical advantage. Look at this though, the
ropes over close to me are moving a lot, but
the ones over near you aren’t moving as much. Let’s break this thing apart again, and see if we can
understand what’s happening. This is so awesome!
(board clunks) Oh man, that’s a great shot! Okay, so here’s what we got:
we’ve got one input pulley, let’s count up the tension again, one, two, three, four,
five, six, seven, eight. I put two pounds here on the input. Oh, that is a lot of force on the output. Do you remember on the block and tackle, the ropes we’re moving at different rates? Well, think about this. On this side over here,
that rope is tied up there. It’s not going to move. On this side, I’m pulling the rope. It has to move as much as I pull it, and the same is true for this one, because it’s just redirecting that string. But after that, everything is affected by how much this moves. So, just playing around with it here, you can see that these
ropes move a whole lot more than that one over there
that doesn’t move at all. There’s a lot going on here. Not this is the sort of thing that, yes, you can probably explain it with words, but if you have a
fundamental understanding of how this stuff works, and
you just know how to use it to your advantage, you can get yourself out of some really interesting situations. For example, the other
day, the driveshaft broke on my buddy, Jeremy’s truck,
and we had to figure out how to get his truck up
onto a flat bed trailer without a winch. Snatch block! We rigged up a pulley
system so that we could pull his entire truck up onto the trailer using only ratchet straps. We figured it out, but because we were trading force for distance,
it was taking forever. That’s when a nice guy
named Jeff showed up. He drove up, offered to help,
and instantly understood our pulley system, and knew
what to do with this truck. We disconnected one of the ratchets, put Jeff’s truck in it’s place, and pulled this truck up until
the rope hit the trailer. One thing I love about Alabama
is nice people like Jeff just stop and help you,
and the instantly know what’s going on. For example, watch how
quickly Jeff figures out all the mechanics once I tell him we have an extra snatch block. (engine idling)
Oh, I’m so excited, we’re gonna do a double snatch block! Oh, this is great! Is I’m gonna put that one–
– It’s locking on the block? – Yeah, yeah.
– Okay. – If you’ll point that direction. – Yeah, I’ll do it. – [Destin] I’m gonna level with you, Jeff is the kind of guy I
wanna be when I grow up. Watch how he just picks up a snatch block and starts working. He just knows what to do. Also, his hands are just amazing. Watch this man work. (engine idling) Snatch block engaged.
(Jeff chuckles) How many snatch blocks you got? – [Jeff] About five. – [Destin] Dude, I’m a
amateur, I only got two. (Jeff laughs) – [Jeff] I got a triple. – [Destin] You got a triple? Like a–
– A wooden triple block. – [Destin] A block and tackle? – Yeah, that’ll work.
(chains clang) – Oh, dude, that’s a thing
of beauty, my friend! Any day you can use a
snatch block is a good day. So yeah, snatch blocks can get
you out of a hairy situation, knowing how to use them
can help you make friends, thank you so much dude, and they can also be a ton of fun. Zip lines are basically
just snatch blocks. You have the ability to
break apart the pulley and you can insert a cable into it without having to disconnect
the cable from either end. That’s essentially the
definition of a snatch block, a pulley where you can insert a line without having to take apart your line from whatever it’s hooked to. Snatch blocks are amazing, and where else can you get amazing views
of the rainforest canopy like this without having a snatch block? (fast forward zip lining) (pulley clanging) Muy bien.
– Amigo. (metal clanging) Can you hold this, then?
– Si. That’s awesome!
(girl chuckles) (Jeep engine roars)
(grasses rustling) Okay, so you can do a
video about snatch blocks without getting a Jeep
stuck, so let’s go do that. Let’s say you got the Jeep stuck. You might be tempted to
find the nearest tree, pull the winch out, and pull the cable directly to that tree. What do you think, Jeremy,
winch is the way to go? – Winch is the way, well, a
snatch block is the way to go. (men laugh heartily)
– Good answer, good answer! If we pull that winch out
directly to that tree, we would only be able to pull the Jeep with the force that that
winch is able to apply. Snatch block! We’re gonna snatch block
this bad boy out of here! What you actually wanna
do is put the snatch block on the tree side, then take that hook, and you hook it back to the Jeep, and so you have twice the pulling force with your snatch block. Alright, you got the winch, right? (engine idling)
– I got the winch. – [Destin] Okay, here we go. Cut the engine off and put it in gear, and just see if it’ll pull the Jeep. – [Jeremy] And like drag it, okay? – Yeah, see if it’ll just pull it. – Ready?
– Yeah. (cable motor running) Oh, that’s scary. That’s a lot of force, dude. – [Jeremy] Yeah, man. (cable motor running) – That’s good. Dude, that’s a lot of force, man. – [Jeremy] Yeah, man! – Thoughts?
– Alright, man. Snatch blocks are awesome, man. (men laugh) – There’s a type of pulley system we haven’t talked about yet,
it’s a compound pulley system. You remember the block and tackle, we had an eight-to-one
mechanical advantage? Well, this has the some
mechanical advantage, but it does it a different way. You remember we add up the
tension on these ropes, and we have one plus one is equal to two? But if we have two plus
two, it’s equal to four, and four plus four is equal to eight, we can come up with an
eight-to-one mechanical advantage just like that with less pulleys. This is fascinating, and
one of the first people to come up with this concept
is a guy named Archimedes. To learn more about Archimedes, I went to make local
library, and got a book by a man named Plutarch,
who mentions an interaction between Archimedes and
King Hiero of Syracuse. It’s a really interesting story, but it’s gonna be even
better if I tell it to you with this flannel board. So it goes like this:
Archimedes writes a letter to King Hiero of Syracuse, and he’s like, “Yo, King Hiero, I’m really
good with pulleys and stuff.” And Hiero’s like, “Why
don’t you prove it?” And Archimedes is like, “Well, I will “if you give me a war ship.” And King Hiero’s like, “Yo,
dog, here’s your war ship.” And the Archimedes is like, “Yo, dog, “I hear that you like pulleys. “I got pulleys on pulleys on pulleys.” And the Archimedes does something amazing. Under his own physical strength,
he pulls an entire war ship out of the dock, which
totally impresses the king because that’s what happens when you know how to use pulleys, you impress people. So people have been using
pulleys and snatch blocks for thousands of years,
and they’ve been impressed, all the way back in the
day with Archimedes. But they’re gonna be
used for thousands more. That’s why you need to know
how to use a snatch block. Don’t take my word for it though, I’ll let Veteran Astronaut
Commander Chris Hadfield explain it from his point of view. – The biggest difference
between being on Earth and being in space is
that you’re weightless, and when you’re floating
around weightless, like on the Space Shuttle, it’s
really hard to get leverage. You can’t dig your feet in, you can’t use the weight of
things to hold ’em in place. So having a way to hook on one
end and hook on the other end and apply a steadily increasing
force is really important. And that’s why on board the Space Shuttle, we have snatch blocks. They’re part of normal equipment. In fact, there’s a special
stowage block for them that contains a couple, and
they get used pretty regularly, both inside the ship, an
even outside on a space walk. You’re in a problem, you have a load, you have to pick it up, what do you do? Snatch block! (metal clanging) (Destin laughs)
(girl laughs) It’s kind of funnier when
it doesn’t work, isn’t it? Snatch block!
(metal clanging) Snatch block! That is exactly what you want. You wanna be the person that knows how to use the snatch block, understands mechanical advantage, and gets your team out of the situation. Snatch block! Snatch blocks are amazing. I wanna tell you something
else that’s amazing, and that is the sponsor for
this video, which is Kiwi Co. Kiwi Co is like having pure
curiosity mailed to your house to ignite the mind of a child every month. And recently, I got to take
my boys to headquarters, and we got to meet the
people that design the kits. The boys gave them feedback
on what it was like to build and play with
each one of these kits. In one case, my oldest son
collaborated directly with Rebeka whose a kit designer to
troubleshoot something she was working on. – But you pull this up, and so like, the plane that hits that
instead of your hand. – [Destin] In a matter of seconds, she prototyped his proposed solutions out of toothpicks and string,
and they tested it out, and it worked. – Yeah! – This was a really big moment in his life.
(Rebeka chuckles) It was super fun meeting these designers, and seeing how they come up with all the different ideas for the kits, and how they make these
really clear guides that go in the box so the
kids can make these things. These kits are incredible. They teach kids all kinds of subjects, like mechanics, optics, geography, art. There’s a specific kit
that is an ideal match for any kid in your life who you love, and you wanna inspire to be
more curious and creative. I love this company, I’m very proud that they’re a sponsor
of Smarter Every Day, and they just have a lot of heart, and I think that’s very evident if you meet Sandra, the Founder and CEO. Can I ambush you in your office? – Absolutely.
– And ask you some questions? – Yes.
– Let’s go. Where’s your office? – My office?
– Yeah. – I don’t have an office, I have a desk. – Can we go to your desk.
– Sure (laughs). – Okay, you don’t have an office? You’re the boss. – We have an open office environment. – [Destin] So why did you start Kiwi Co? Now, you’re an engineer yourself, right? – I am an engineer. I grew up making a lot of stuff, and once my oldest two kids got to a point where I wanted them to start making stuff, I started to compile materials and ideas. And one of my friends was
like, “This is so much fun. “You should start a business around this.” Yes (chuckles)!
– So you created this company as a fusion between parenting and the desire to have your kids tinker? – Exactly, I wanted them to be hands-on, I wanted them to see themselves as people who could create things. I hope these kids grow up not only to be scientists and engineers, but people who do make a
positive difference in the world. So I think that has been really great, and hearing about the quality time that people spend with their kids. We want kids, and families, and parents to come away from the
experience with Kiwi Co, and just be like, “Whoa, awesome!” That discovery, excitement, fun, wonder, hopefully all that packaged in a box, (laughs) and that gets delivered to your door.
– Literally in a box. – Exactly. – [Destin] Thank you so much for making this company.
– Yeah! Of course, my pleasure! Thank you for your support. – [Destin] Oh yeah, do you
remember how we started? – No.
– You don’t know how we started.
(Sandra laughs) I called the company before you
did anything on the internet and I asked if I could
sell your products online, before you had ever worked with
any influencers or anything. – We so appreciate that. – [Destin] It was really good, it was really good.
– No, we really, really appreciate that. – Do you know what the promo is? – Yeah, you get a free crate! – You get a free crate?
– Yeah! – [Destin] That’s awesome! – That’s what you get. – [Destin] KiwiCo.com/smarter, right? – [Sandra] That’s right, and
we’ll send you a free crate. Any line you want, you pick. – [Destin] And people get to pick, and you’re gonna send it to them yourself. – Abs, what?
(both laugh) What are you signing me up for (laughs)? – You’re gonna have the team do it. – We will send it out to you. – There you go, KiwiCo.com/smarter,
get a free crate, pick out the line that’s
best for your child, or in the case of a Eureka
Crate, what’s best for you. So, that’s awesome. Thanks for your time. – Yeah, absolutely. – Thanks.
– Thank you. – I’m Destin, you’re
getting Smarter Every Day. Have a good one, bye. (speeding traffic) There’s a road crew on
the side of the road repairing the guard rail
with a snatch block. (speeding traffic) Thanks, man. – Yeah, man.
– Have a good one. – [Crew Man] You, too. – (chuckles) It was kind of
weird, I pulled over and said, “Hey, can I check out your snatch block?” (laughs) And they we’re like,
“What are you talking about?” (laughs) Pretty cool, though. (speeding traffic) I should get back in my truck.

Office 365 Advanced Data Governance overview (GDPR)


Coming up, we look at updates to the Security and
Compliance portal in Office 365. Specifically, Advanced Data Governance. I’m going to show you advances in knowing and classifying your data. Cloud intelligence for proactive policy recommendations based on your criteria. Data retention to determine the high-value data to keep and the obsolete data you can confidently delete. And finally, default alerts that ensure
good governance on your behalf. As data in your organization continues
to grow at an exponential rate, much of it in an unstructured manor. We want to give you confidence
and understanding in knowing that data so you can determine the right
actions for your organization. This all comes together with
Advanced Data Governance in the security and compliance center in Office 365. Whether you’re new to data management or an expert, our focus is on simplifying the experience while maintaining the granularity of controls that you need for advanced governance if you are a records or compliance officer. In this example of a healthcare company, you’ll notice immediately that I get a
comparative view of my data management practices compared to others in my industry. The system is also able to make specific recommendations relative to the data in my tenant and specific regulatory policies for my industry that Office 365 detects I have not yet deployed. Behind-the-scenes, Office 365 is able to recognize different document types allowing the system to quickly analyze data within my tenant and make recommendations on my behalf. While this view is determining the
data already within Office 365, we are making it easier for you to know
and classify all of your organization’s data. Including non-Microsoft data
that you bring to the service. This starts with analyzing your data when
you bring it to the cloud. And then becomes a question of filtering
or importing what you don’t need in Office 365 using criteria like user, age, and data type. Once the data is in, were also allowing
for more advanced management. so you can easily determine what data
you’d like to preserve and protect. Coming back to our dashboard, I can see our tax records recommendation, and i’m going to create a policy. Here, I want to customize this policy. So I choose to go to the retention dashboard. Here, I create a policy by giving it a friendly name. And I can now choose what locations across
Office 365 I want that policy to apply to. I can choose any work load within the service, or third-party data types. For example, i’m going to choose to
apply the policy to all locations. I can choose how long I want to preserve
the content or when I want to delete it. I can also specify additional options like publishing labels to allow people
to manually apply tags. To apply retention on content that
will match a keyword query, Or to apply it on content that matches
a sensitive information type. I can also upload my own document fingerprints to apply policies to those specific subsets of data. For this example, I’m going to choose
a sensitive information type. Since I’m a healthcare organization, I’m going to choose the medical or healthcare template. Here I choose the “UK Access to Medical Reports Act”. All the data within my tenant that matches the
“UK Access to Medical Reports Act”, will now have this retention policy applied to it. So these are the templates we’ve built into Office 365. You can also select your custom digital
fingerprints of document types that you previously identified as important to you. And now if you want to review a sub-set
of content at a more granular level, such that a business leader or supervisory reviewer
can manually evaluate that content. You can create a supervisory review rule in the security and compliance center. and delegate a reviewer who will tag that
content in Outlook or OWA. Now I’m going to show you built in
default system alerts That leverage cloud intelligence to
enable good governance. Here we have alerts if you have an unusual
volume of file downloads, file deletions, or file preservations and modifications. In this way, the system lets you know without any configuration on your behalf when there is anomalous governance as compared
to your regular usage of the service. These are just some of the updates to
Advanced Data Governance in Office 365. We will continue to invest in giving
you a rich window into your data and guidance and how to govern it
according to industry regulations. LIke the EU’s general data protection
regulation “GDPR”, for example. There’s much more to come including governance in-house machine learning, which will allow you to mark a small sub-set of data and extrapolate it from a much larger set. And then set policies to take action. To learn more and try these for yourself, please sign up for an Office 365 E5 preview. Thanks for watching. Microsoft Mechanics www.microsoft.com/mechanics

Microsoft Planner For Beginners | Office 365


eTop Technology, Inc. Microsoft planner is a great little tool
for organizing a team or completing a smaller project we’re full project
management software isn’t really necessary most of us are familiar with
Outlooks old task list a simple to-do list that we can tick off when the job’s
done the second generation task list is a little more complex but planner is a
couple of generations ahead of that and it can be used to manage tasks shared
between different members of a team provided they’re all on the same office
365 account open up your office 365 portal and go to the apps list clicking on planner opens the app in
your browser and there’s a useful option to download the app you can manage your
planning tasks from your iPhone and it will sync with the browser application
you’ll probably find that there are already a few plans in your app when you
open it up these will be linked to other apps in office 365 and they’ll probably
be empty to create a new plan click here and give the plan a name preparing the
company report will need a few people to cooperate together so it’s a good
example to use public simply means that the plan will be visible to anyone on
your office 365 account not to the whole world
private Limits is visibility to those who invite as members of your team and
this plan is going to be private so I want to subscribe all new members to
notification emails I also want to give a brief description of the plan I click
create plan and the new plan opens up in bored view complete with my first task
card ready to be filled in there are two views the other is chart view we’ll see
more of this later so let’s start by adding a few tasks planner makes this
really quick and easy each of those cards on my to-do list represents a
particular action eTop Technology, Inc. next I need a few people on my team to
allocate those tasks to go to members and add either a name or an email
address and here’s the first weakness of the system you can only add people who
are on the same office 365 account as you that’s great if your company has one
large 365 account but not so good if you’re in a large organization and each
department or branch has a different 365 account each member of the team will
automatically receive an email telling them they’ve been added here’s mine
now having created the team let’s assign people to the tasks I’ve created eTop Technology, Inc. so far so good but all the tasks are in
a single to do list I can differentiate a little more producing the company
report falls neatly into two parts producing the document itself and then
checking for errors printing it and doing a quality control check planner
can help here you can create a number of different lists or buckets as planner
calls them differentiated by topic I’m going to add produce document and print
document reserving overall editorial control to myself by clicking and
holding each task card I can move it the appropriate list I very much dislike the
word bucket for this but maybe that’s because I’m English now let’s switch to
charts view for a moment here we can see that I created eleven tasks all have
been assigned but none of them have been started now let’s have a closer look at
the detail of a task card here’s mine the first thing I’m going to do is to
click on in progress and I’ll put in the start date just to rub it in now I want
to add the completion date as I’m managing the whole project this is the
date by which I want everything done including the printing and quality
control checks I can add a description of the task here closing the task card
you’ll see that there’s an icon showing the task is in progress along with the
completion date but none of my colleagues have started their tasks so
I’m going to send them a message to remind them the message appears in a
comments trailer at the bottom of the task card and there’s an icon that’s
appeared on the close card to show that there’s a conversation in progress on
this particular task now let’s have a look at labels open up the card and
there’s a set of labels for each you can name them whatever you want
they’re a bit like the sticky labels you can physically add to paper documents
they’re a fun addition and used sparingly and correctly they’ll help your
at-a-glance view of the project overuse them and they just become annoying a
quick check on charts view shows one task started yep it’s mine next let’s
modify the marketing tasks list once I’ve marked it in progress and added a
start and end date there’s another little useful feature to explore you can
add a checklist to each task and by checking the box on the top right
you can tell planners to show the checklist on the front of the card in
bored view so everyone can see where you’ve got to like this another feature
of planner is the ability to upload and attach documents to a task I want to
attach some guidelines for proofreading I open the task go to the appropriate
method I can add a file create a link or reference a SharePoint in this case I
simply want to add a PDF a few seconds later it’s uploaded and showing on the
task card all Jonathan has to do to open it is to click on it well that’s a very
quick introduction to planner you can explore it and Microsoft has produced
several training videos for its use our verdict it’s clearly a work in progress
it’s quite useful as it is now but it’s still a bit clunky deleting a project
isn’t easy and it still feels a bit fragmented but if you’re the kind of
person that thrives on making lists especially for other people you’ll love
it eTop Technology we’re here to help if
you like these videos please subscribe to our YouTube channel if you found
this video helpful check out some of our more recent videos and if you’re looking
for a new IT partner please visit our website eTop Technology

Microsoft Planner – User experience and integration with Office 365 apps


[Music] Hello and welcome to Microsoft Mechanics
Live! Coming up we’re gonna take a look at recent updates to Microsoft Planner
including updates to the core Planner experience deeper integrations in Office
365 app experiences like Microsoft team’s SharePoint and outlook the new
schedule view in the web app and how you can automate your plans with Microsoft Flow and to join me today I’ve got my partner in crime Dave Heller and he’s
got a plan from the Planner team. welcome thank you for having me give a warm
round of applause all right so Planner is one of my favorite newer apps from
Office 365 and one of the more popular apps that we see in terms of just it’s
simple and visual way to organize team work last time you were on the show a
few months ago we’ve made a bit of progress since then but what’s the team
been working on now in those last couple of months since our last show you know
it has only been two months since we last spoke but there has been a ton of
innovation in planner okay right and every time we publish a show on planner
there’s a ton of organic interest I mean just the even the original show has been
really good so we’ve we’ve we’ve done a lot in terms of Planner on the Mechanics
but what what else has been what else adds a team in working on yeah so
firstly I mean we’re really pleased with the uptake we’ve seen four planner I
mean there are millions of users worldwide with just continual growth so
thinking about what we’ve updated for this go-around you know the main focus
has been on enhancing the core planner experience to include new features such
as the schedule view iCal integration the ability to copy a task and updates
to the notification strategy we’ve also developed new ways to extend planner
throughout Office 365 we have a new web part to include the planner board and
SharePoint team sites and updates to Microsoft Flow connectors for example
within the applications that use daily such as Outlook SharePoint Dynamics any
number of SaaS applications you can trigger a task in Planner using
Microsoft Flow cool but before we take a look at all the updates why don’t we
take a step back for the folks that maybe are new to Planner and give them a
or of what Planner can do yeah absolutely so I’m gonna access Planner
here through the app launcher experience and we’re going to what’s called the
Planner Hub so what we’re looking at here on the bottom we see these tiles
that represent not only my plans but also my Office 365 groups and as you may
know for every Office 365 group you have you also have a plan and likewise so in
the plans below there may not be any tasks at all because the group wasn’t
created to work together yet but for the for the groups that we are working
together I favorited those so you can see I can click down here add to
favorites and then it’ll give me a high-level view of the work that’s
happening within these plans so I’m gonna go in this pre-populated plan for
the product launch and that opens the Planner board this is the heart and soul
of Planner and what we see is a complete plan with tasks and buckets configured
the way that fits my business so I remember who joins the plan can update
create edit any of the tasks and the idea is that we want to wait for teams
to organize the work and tasks quickly and easily so let me jump into some task
details to show you the kind of depth that we can provide here ok so within
this task branding guidelines I’ve designated the bucket what that means
that’s how I’m categorizing the work again this is all completely
configurable buckets were those vertical columns that we saw exactly and we’ll go
back there and I’ll dive right in we can list the progress between not started
and progress and complete have a start date a due date type of description down
here we can have checklist items and if we want we can show that on the card
instead I have the attachment of the card as well but just as easily I can
have the checklist and you can check that off from the Planner board
interface which is super cool and then down here we have attachments and you
think you upload to this to this task will go straight to SharePoint online as
part of the groups framework and then below we have the comments section which
goes right to Outlook so you can have this conversation and the tasks it’ll go
to Outlook you can continue it there and will populate right back into the tasks
on the right you’ll notice that we have these color-coded tabs these are again
are completely configurable they start blank you just give a visual way to have
people understand if they should be looking at a task even if they’re not
assigned to it right see on the right we have examples of like at risk or blocker
on track but on the bottom we have blue which is like what does that mean I
don’t know but the point is that we can configure it anywhere we want you know
so going back to the board we can also change the task views as you notice we
have these columns that are buckets and we can we can adjust as any way we want
but we can also change the visual to assignment so we click on this and we
see the work that we all have assigned to each other and we can drag and drop
to actually assign work across we have updating messaging framework I’ll take
that one and now that’s assigned to me we can do the exact same thing with
status and work in the progress view so here we see figure out Western Region
launch plans maybe I’m in a team meeting and we’re doing status updates I say hey
how’s this going and they said well West Region north is done and I can drag this
over to in progress and now I’ve status it just that easily
if you want an even faster way to be able to sort of status and see what’s
going we have the charts for you okay and where the charts do does is it shows
you all of your task owners and I can drill down very quickly to see who’s
doing what so here we see my name Dave Heller and so now it’s filtered by my
name and then I can group that by due date so very quickly I go to seeing like
what’s due today what’s due this week what’s due in the future very cool and
you can flip between the other favorites there as well yeah so one thing
customers asked me pretty frequently is you know I really like planner but I
want to be able to go through my plans to see what’s late because you know I
don’t have all the time in the day and so what’s cool is it’ll save the charts
view and you’ll see my other favorites at night 2017 I can go there very
quickly and it automatically loads all that data and you can see that it’s been
quite delinquent with the two tasks to have assigned to me right I can
literally gonna read it is say that that’s really the core Planner
experience very cool so it’s a really simple way to be able to build team
plans and if you want to understand core concepts of Planner and how to build a
plan check out the show that we had a few months back of the kind of the one
on 101 of Planner can you walk us through those some of the some of the
brand new updates that we’ve been working on the last couple of months for
sure so there’s a really important one and you may have noticed this it’s the
new schedule view we had a tremendous amount of feedback for a calendar type
view so we’ve built this into that core planner experience in addition to an
iCal integration and what’s nice is you can take tasks
and you can drag them directly onto the calendar and it all signed them and as a
temp attach a start date and a due date very quickly so I dragged Instagram
strategy to Tuesday I know it’s gonna take longer I drag it out and then it
automatically adjusts the the due date and with the iCal integration you can
see up here that my Planner product launch has already been included as an
additional calendar overlay to my Outlook calendar so we’ve also done work
with task assignment notifications where now you will get individual emails for
assignments so let’s say I assign you a task you’ll receive an email from me to
you so the whole team doesn’t get one and the whole team doesn’t send one much
more granular very cool so you don’t get notifications for everybody on the team
who’s getting any random tasks assigned so it’s very personalized to you yeah
we’re trying to make that experience a lot more personal right so we’ve also
previously had limits to the number of tasks you could have assigned to you now
you can have any number of tasks assigned to you and will only affect
recent tasks on that initial load so for all intents and purposes we are entirely
removing limits so what are some of the other additions that we’ve made to
planner yeah so in mobile users can now create view and edit plans on iPhone and
Android phones very conditionally we’ve on-boarded Planner
into intern for mobile application management and we’ve created deep link
between planner mobile app and other Microsoft mobile apps like teams so when
you click on a Planner tab and team on teams it will quickly and seamlessly
transfer you across to the planner app very nice so we are we’re both working
on a launch event actually as part of as part of the show and once you assign me
a task the nice thing is I can I can actually see it on my mobile phone if
that if that happens right yeah absolutely so that’s the so here I’ve
got this task and I can I can go ahead and actually start to click into the
task and give it some some status maybe I’ll say it’s in progress
I’ll add a comment that says I’m working on it there we go and when I send that
out then that will update your planner board and you’ll be able to see anything
that I’ve done so is there anything else then coming for the phone yeah so we’re
looking to build push notifications and also an iPad
to my’s that as well so you’ve also mentioned that the team’s been deepening
planner integration across other op experiences what’s new there we have so
you’ll notice here I’m in my SharePoint team site we have created a planner web
part that you can you can include in your SharePoint team site to view your
Planner board or the charts page directly from SharePoint and as you’ll
notice I’ll click on the tasks that you filled out and it’s right there within
SharePoint it’s completely mirrored across the team’s experience mobile and
the web client that’s one of the great things is we can have the whole plan for
example exposed through teams we can have it exposed right here in the
SharePoint site and that way you’re actually interacting with the underlying
plan directly even though you’re in those other experiences yep and the
SharePoint site feature will go live in the Neff coming months so why don’t we
why don’t we dig in a bit more in terms of the the Team’s integration for sure
so as you noted you can have the full Planner experience from within teams
again we have that same task that you filled out on your mobile device mm-hmm
but also there’s an interesting extra tip that we’ve added for teams where you
can just add additional plans that don’t spin up additional groups so you can
plan and create sort of a whole new kind of hygiene on how you plan so you can
create project specific plans but also in terms of how teams works we have
different channels here and so here we have the design brainstorm and that
channel from within the product launch group has its own Planner board that
just lives right in teams and anytime I assign people tasks in it it will go to
their mobile device and the my tasks page they’ll be able to see that as well
very cool so a lot of people here are probably I T pros writing scripts
wanting to do automation so we’ve built some automation frameworks into into
plan or using things like Microsoft Flow what are some of the practical uses that
we can do when we combine and flow with planner yeah so I’ll go back and show
you first from my flow that I’ve created three flows let me walk you through kind
of the story of each of them again this is it’s very easy and visual to create
on the top we have a link from Project online into planner and what I’ve told
project or what I field flow is that whatever in a designated project and
project online that there’s a task that has to do with workflows I want that
sent a Planner and replicated in my Planner
below that we see that whatever a new document is added to a specific folder
in SharePoint I want to have a notification and Planner to review that
so it creates a task that signifies that and then lastly in Outlook a very simple
whenever I flag an email I want to get at a corresponding Planner task that has
the name of that email and then also the body of the text within the description
and so I’ll switch over to the planner board that I have here that just has
flows to Planner and those are the three tasks that I’ve sent in from those three
separate workloads very cool so the sky’s the limit here in terms of what
you can do with flow so for example and kind of an area that I’m interested in
like maybe new user provisioning you can have it then kick off workflows the new
user comes into the environment maybe procures hardware gets there it’s
their desk and everything already kind of builds a plan around the various
stakeholders that have to do that so lots of stuff that we can do we saw some
great integration between SharePoint and planner we’ve seen all the different
mobile mobile additions we can create plans now right from the phone and
there’s even more coming but if you’re not already using Planner right now
where can we go in terms of or where can people go to learn more and to start
trying it and checking it out for sure if you’re not currently in Office 365
enterprise user you can learn more at the link shown on the screen and keep
helping us shape Planner with what you’d like to see by giving us your feedback
via the tech community so thanks Dave for joining us today of course keep
watching Microsoft Mechanics for the latest updates to planner and across
Microsoft that’s all the time we have for this show thanks for watching we’ll
see you next time [Music]

Office.com – Recent updates to Office 365 browser-based fluent design experiences


Coming up we’ll take a first look at how
we’re improving office.com and the Office 365 app launcher to bring you more personalized experiences in the web. I’ll show you how you can sign in to
office.com and get started with the apps, documents, and sites most relevant to you. How opening and switching between
web apps it’s now easier. And how you can learn about the apps you already have with the new Office 365 gallery. Let’s start with office.com. First thing you’ll notice is that of
course you can still get to your Office web apps right at the top of the page. We’re designing office.com to be the
fastest and easiest way to get to your Office documents on the web. Starting with an easy to remember URL. One of the new things we’ve done is to add a recommended section. This section surfaces documents with recent activity directly related to you. For example in
one of the documents I’ve created I can easily see who’s recently edited it. Equally I can see that I’ve been @mentioned by Julie in the team’s marketing spreadsheet. And she also replied to a comment I left her in
another presentation. The recommended section bubbles
up the most important activity. Now we’ve also improved the recent
documents section. In addition to showing you all your recent online documents across storage locations, we’ve added a new column called Activity. Here I can see everything happening in my
recent documents. Whether it’s directly related to me or not. From sharing, to who’s editing, to @mentions and more. Next up is the Places section. This shows you all your recent SharePoint sites and those that you are following. As you can see here I also have quick access to my recent OneDrive folders. All of my recent content is just here. And of course search is another area of continual
focus and investment for us. Imagine the convenience of being able to
search across your Office 365 online documents as well as your web apps
people and SharePoint sites right from office.com. Well that’s what we’ve done. For example, say I recently attended a
presentation for my coworker. I know the content exists but I don’t
know where it’s stored. I’m able to just search by her name, Julie as I know that
she authored the document. And here in the search results I can quickly see her
files to find the one that I’m interested in. Behind the scenes these new intelligent
capabilities on office.com leverage signals across all of Office 365 to provide unified, relevant and
personalized experiences. Now let’s switch gears and talk about what we’re
doing to make it simpler to open and switch between your web apps. The main view of the new Office 365 app launcher emphasizes those apps that most people
use in Office 365. And if you use anything else regularly, you’ll see it here too. You can still see every Office 365 app
in your subscription by clicking on All Apps. From here you have a few options. I can search for Delve, I can
open apps, pin them to my launcher, and learn more about them. You’ll also notice a new section where any custom app your admin has specifically highlighted for your company or school is grouped at the top. I can pin my company’s internet portal. And when I go back to my main view it’s just there. And another way we’re making it easy for you to get from one application to another is to navigate via recent online Office documents. Where this get’s powerful is that I can
be in any office 365 app experience and quickly switch apps via a
recent document. Such as here I’m in my calendar. My recent documents will allow me to quickly transition to where I’m interested in going next. And directly from here I can create
new documents just like that. To help further personalize the main view for certain types of users we’ll also pin a few
other relevant apps. As you can see here for teachers we’ve
pinned class notebook Sway and Forms. Additional apps that teachers commonly use. And we’ll do the same for other specific types of users, like small businesses. Outside of these defaults,
any additional changes are up to you. You can pin or unpin non default apps. Or your view may change based on what
apps your admin makes available to you. Now let’s go back to office.com. From the app launcher all I do is click
Office 365 and I’m back. Beyond opening and switching web apps, we’re also making it easier for you to learn about those
that you already have access to via a single destination called the Office 365 gallery. To get to the gallery click explore
your apps from office.com. At the top of the page we’ll curate personalized suggestions for you to learn about the apps that you already have available in your subscription. below you’ll see
there’s descriptions for every app to help you decide which one is right for
what you’re trying to accomplish. Links to learn more and quick access to install when you have desktop or mobile
versions available to you. So that was a first look
at how we’re improving office.com and the Office 365 app launcher to bring you simpler and personalized
experiences on the web. For the new app launcher, if you’re an admin keep checking the message center in the Office 365 admin portal for details of the rollout and access
to additional resources. And don’t forget to tell us what you think by clicking the feedback
button in the lower right corner on office.com. Also watch for the new Office
365 gallery and the changes to Office.com begin to
roll out in the next couple of months. Thanks for watching. Microsoft Mechanics www.microsoft.com/mechanics