How an HR Learning and Development Manager stays connected while travelling


– [Kim] Every winery that I go to has a story behind it and a personality. I work for a wine and spirits company as an organizational development manager. The travel is a big part of my role. We are spread out. I go to Napa and eastern Washington and western Washington. I like changes of scenery.
It helps fuel my creativity. I teach employee and
leadership development. I love to help develop people and to watch them grow wherever they
want to go in their careers. I create workshops and I
use PowerPoint for that and have a colleague who does the visuals. SharePoint comes in handy
because I can put together a nice, plain PowerPoint,
put the words on the page, share with my colleague and say, “You’re the master at making
it look really pretty.” I open up the document in SharePoint and it looks so much better, it’s fabulous. I know life was harder when I
didn’t have SharePoint to use. We only meet in person as a
team maybe twice a year at most, so being connected is important. Skype for Business allows me to reach out by my phone, my laptop. I feel like you can connect from anywhere. I work in so many different places. Office 365 really does
allow me to stay connected, as well as the team to stay connected. I can’t imagine working
somewhere without it.

How the Hustle grows business using Microsoft Teams


– [Ben] Hey everybody, hello
from beautiful Austin, Texas. My name is Ben Rudolph, and today we are talking about some
really important news, the launch of a free
version of Microsoft Teams. Teams is part of Microsoft 365, and it’s really the
home for collaboration, for ideation, for integration, chat, and really a way to help
organizations get organized. And to help celebrate the
news, I’m really excited to be here with two
totally awesome people, Adam Ryan from The Hustle, and Keara James from the Microsoft Teams
Product Marketing team. Say that five times fast. (Keara laughs) before we get started in talking about all the great stuff
that The Hustle is doing with Microsoft Teams and Microsoft 365, Keara, give us a little bit of detail on what happened today
and what the news is. – [Keara] Yeah. I am super
excited to talk about how there is a free
version of Microsoft Teams available in 40 languages. So let’s think about this. Any organization, big or small, can now achieve more together. And that means that you get the best of what Teams has to offer for free. – [Ben] Awesome. Adam, talking about The Hustle, I’d love to know, share with the world a little bit what The Hustle is, and let’s talk about that journey. Because exactly what Keara said, you were a really small organization you were a really small organization
that started to grow into
a much larger organization. that started to grow into
a much larger organization. So, let’s get started. Tell me a little bit about The Hustle. – [Adam] Yeah, so The
Hustle exists to empower the movers, shakers,
and doers of the world to make their dent. We’ve started with news. So we send a daily email
every day at 9:00 AM Pacific to help working professionals
be smarter at work. So that’s how we got
started. We also do events, and as you mentioned in
the last year and a half, we’ve grown from about
five employees to about 20, with two offices and a
few remote employees, so that is, Microsoft 365 has been kind of part of that journey. – [Ben] That’s awesome,
and I know we were talking before we started, you’ve been in a really interesting technology journey. I think you said you had some Macs, you had some Windows PCs. You were using a really
wide variety of tools and you helped consolidate
everything around Microsoft 365. So, give me a little bit
of backstory on that. How did that work? – [Adam] Sure, so we’re
budget constrained. We started Craigslist Mac
shopping to get started, and you know, kind of as we grew, that’s what we thought
that’s what we were gonna be. And then all of a sudden, we adopted Slack, then we had G Suite, and then our sales team wanted Office 365, so we had all these different tools. And it really, the problems
started to get larger and larger as our staff got larger and larger. So, what we decided, just
a few months ago now, is to move over to Surfaces
to align that stream for those who need that
features in technology. And then as well as to go
to Microsoft 365 and Teams, and we’ve realized that we could just basically streamline
our entire business, and not have to worry about when we have an Austin office,
and our San Francisco office, and a writer in LA, and it’s, all those problems kind of just went away. – [Ben] I think it’s really interesting, because you’re talking
about what I would call a prototypical use case for
why Microsoft Teams matters. You have a decentralized work force, you have people working
all over the place, different hours, different work styles, variety of tools that you’re
trying to consolidate. So I wanna turn things over to Keara now, so you guys can take us through how you are using Teams to how you’re making most of the product and helping solve some
challenges for your business. So Keara, take it away. – [Keara] Sure. More than happy to. The first place I typically
start is on my mobile device. Get up in the morning, stretch, and then say okay,
what’s going on in Teams? Do you typically use the activity feed to find out what’s going on? – [Adam] Absolutely. Yeah, it’s how I know when someone “@s” me, to know if I have to respond immediately, or if there’s a group chat with, you know, a whole conversation of things, this is right when I get my day started, it’s what I look at. – [Keara] Sweet. So, to that point, you
can use the filter feature to figure out what is
most important to you. Look at your messages via unreads, @mentions, or replies. Moving onward, you can chat
one-on-one with your colleagues, or chat in groups. As you can see here, looks like Patti and Megan
had a meeting really quickly. And of course, the bread and butter of what Teams is all about – and I’ll go into this a little bit later. So let me move on, to show you what meetings
capabilities look like. From here, you can join a meeting straight from your mobile device, making it extremely easy to be on the go, to be across time zones, and to connect with your
colleagues no matter where you are. – [Ben] I think this
is really interesting, because you’re probably
the same way that I am, where, and I think that Keara is as well, where I get up in the morning, and the first thing I do
once my feet hit the floor is I grab my phone to see what
I missed while I was asleep, and especially if I’ve got- Microsoft is a huge company
with people all over the world. And I think it’s really important to note, that the Teams app on my mobile device gives me almost identical functionality to Teams that I have on the web, through any browser and
through the desktop app. So no matter where I wanna
work or how I wanna work, I can get that full teams functionality. – [Adam] Yeah, absolutely. You know, we do all our one-on-ones at local coffee shops, it’s been
a tradition since we started, and I don’t bring my
Surface with me there, but I don’t have to
leave the functionality, like talking to the team, if I have a quick meeting
or anything in that process. So yeah, I would say I’m on
my phone more than my Surface, but at the same time, it’s
the same functionality. – [Ben] Yeah, you bet. So Keara, where are we going next? – [Keara] Yeah. – [Ben] So we talked a little
bit about activity feed. What’s the next clickdown on that? – [Keara] Sure. As we dive into what this
looks like on my laptop, you see the same exact things. I’m gonna hit chat, you see that as well. But here’s where I really
wanna spend a lot of time. Thinking about Teams and
how you organize them. Teams can be organized based
on function, project, task, or Finity Group, making it really easy to stay organized and understand where the
conversation is happening. Many times we’re on the go, we’re trying to get a lot of things done, what channel do I go to, or where do I go to figure
out certain information? Well, Teams makes that
really easy for you. As you can see here,
there are three teams. Events, Advertising, and Editorial. And underneath each of these,
you’ll notice channels. As you can see here, there’s a 2X: Woman of the
Year event that’s happening. Under Advertising, we have best practices. And under Editorial, there are different
stories that are happening. Adam, could you share a little bit more about how The Hustle uses Teams? – [Adam] Yeah, so I think
it’s important to know context of how we were working before. We were in Slack, and essentially
I made the joke one time, that I had like 400 different group chats and I never knew where to go. But it also had all this information that I wanted to archive and know to go back to and reference. And so, the way we built our teams is based by department. There’s the overall team, and then each channel underneath that or just fun stuff. So we have a general channel, where we just talk about, you know, the Westworld season finale last month or all the rumors of
Friends relaunching, right? So that’s – we use it for different purposes, but the key piece is being able to just go back and know where it’s at, and be organized that way. – [Ben] Yeah first, I think we’ll do a second
video on Westworld after this, and that’ll be a two-hour video and we’ll just talk
about the last episode. But from an architectural perspective, I love the way that you
are setting this up. You’ve got our broader teams, for kind of macro-level
stuff like advertising, and then each individual
project has its own chat. because some of those
might be long projects, some of them might be
very finite projects. – [Adam] Right, yeah, absolutely. So we – two examples there. So 2X: Woman of the Year
is a national event series that we do throughout the entire year. So that is an event that
is constantly being used and talked about and discussed. Under Advertising, we
have certain clients, who- that only might be
a four-week campaign, but at the same time, there’s a ton of stuff
that goes into that and a lot of files being managed and we just wanna keep that organized. So we use that for both
short- and long-term. It’s just basically use
case of how much usage we’re gonna need to
communicate about that. – [Ben] It’s great to see ’em. I love the level of organization. I’m kind of an operational person, so seeing this level of precision, it just warms my heart,
it’s just great to see. – [Adam] Ah, yes. – [Ben] But you touched on
something really important. You talked about things
you wanted to archive, and stuff you wanted to find. There’s features and
functionality within Teams that makes that incredibly easy. Keara, I want you to show us the magic of that command bar up top. – [Keara] Well, of course. Okay, so – your command bar. This is where magic really happens. So you can forward slash, and see a list of tons of
commands that allow you to make it really easy
to connect with people. Or, for example, find your saved messages. I put forward slash save, the magic is happening, and there you have it,
all your saved messages, all in one spot, making it super easy to figure out what it
is you’re looking for. So, so long are the days that you’re like, wait,
where did I save this, did I talk to someone verbally about it? Now you can just check
your messages easily and find what you’re looking for. – [Adam] Yeah, I think, you know, moving a team over to
a new piece of software is incredibly complicated,
where it should be. And you know, when we
first were going over the functionalities of Teams, it’s like, whoa, this is pretty robust, and we can kind of have
all this stuff here. But to our surprise, like the
first 90% was super simple. Like everything to come on board, and the command bar,
and all that good stuff. And then you find out
Easter eggs along the way, that you’re like, wow, I did not know you could
make your own meme, and all these other things, that are the fun things
that you find along the way, that doesn’t necessarily come with the description at the beginning. – [Keara] Yeah, I really love how you talked about
getting people onto Teams. And so one great feature that you can do, is actually send an email
to a Team’s channel, making it really easy. You hit this ellipsis,
you get the email address, put that in your To: field,
it goes right to the channel. Increased accountability and transparency, and then all your conversations can happen right in the Teams environment, making it really easy and simple
for people getting onboard. And then when you think
about that new employee that joins the team as The
Hustle continues to grow, you don’t have to sit down and forward all the emails from the past. Go into a channel, add them to a team, have them scroll through, and they can get caught up really easily. – [Adam] Yeah. – [Ben] It’s a really, this is something, if I’m gonna make a
personal metaphor here, I think I would’ve said like– I’m a video game guy. Love to play games, love my Xbox. My favorite games are the ones that I can just pick up and play. And there are some of those games, where everybody can sit down on the couch, you pick it up, you play,
you have a great time. But then to get great
at it, that last 10%, there’s just more and more functionality, different play modes. Teams feels very similar to me, where anybody can jump in, and
in just a couple of minutes, you can get up and running,
very simple to use. But to your point, there’s
always new things being added, there’s lot of stuff that you can add on, and everybody can start to discover their own way to make it their own. – [Adam] Yeah, we don’t have any IT staff, or technical staff as a
whopping 19-person company. And so, as we continued to onboard this, we really just relied on our end-users to learn how to do it, and we haven’t had many issues with that. When talking about onboarding staff, this also allows that to be a lot easier. We have a tab called best practices. And so as we onboard staff, all that, all those files and
everything’s right there, and I no longer have to do an hour session of digging through the
different storage to find those. – [Ben] It’s great. So we talked a little
bit about activity feed, we talked about finding old messages, and all the cool stuff you
can do in the command bar, we talked about chat. Now the thing that we
need to talk about is, let’s get to work. So I’d love to talk a
little bit about how, knowing that you have an
office in San Francisco, you have an office in Austin, you have writers all over the place, how you’re using the power
of Microsoft 365 and Teams to collaborate and really get work done. – [Adam] Yeah, you know, the ability right now, we have a lot of Word
docs, right, that we use, whether it’s from our editorial staff to talk about different
pieces for the day, or our sales team sharing Powerpoint, whatever it is. And so, what we’ve really
loved, and a key feature for us is being able to edit those docs in Teams, and then be able to talk
about them on the same thread. And then those files are saved. So, a great example is we
have a contest right now for our sales team of who
can send the best cold email. And you archive those in a document, that becomes a training document for the next time that I have a new hire, but at the same time, we’re
all talking and collaborating on that document pretty easily. – [Ben] Nice. Keara, you wanna show us how it works? I see you already have
a document pulled up. – [Keara] Yeah! So right within the Teams interface, you can co-author and
co-edit in real time. Now, one single source of truth, making it very easy and you no longer have to
worry about version control, which many of us remember. And as you spoke to earlier, around, wait, who has what version, and it gets really annoying. – [Ben] “Version Final
Final number 49”, right? We’ve all been in that situation. – [Keara] Yeah, something
about those naming conventions. In any case, you can edit right within the Teams environment. I will hit edit in Teams. My document pops up. – [Adam] There it is. – [Keara] And voila, it’s like magic. You can simply add comments. As you can see, they populate
right on the side here. Very robust Word experience. And more importantly,
as it’s been mentioned, you can chat alongside the document. Say you’re co-authoring and
co-collaborating in real time, there’s a deadline happening, right? So people are constantly trying to hurry and trying to get all the
information that they need. So, instead of maybe, this
gets a little cumbersome, you can simply meet now. And as I can see here, one of my colleagues is already
online for a quick scrum. I’m gonna join this meeting. Okay. And there we are. Little preview to make
sure everything looks good. – [Adam] Voila. – [Ben] Here we are. So this is one of those
features that I think is, I would say almost underrated. Because we know the power of chat, but the ability, again, not to have to hop out and
open up Skype for business, or use a third party tool, or pull out my mobile
device and go from there, it’s just like we’re working in chat, maybe something isn’t quite clear, because I’m sure that
might happen once or twice when you’re working on a deadline, the ability to effectively go face-to-face even if we’re 1500 miles apart, really really powerful stuff. – [Adam] We have a split office. So I have our events team
based in San Francisco, and our sales team is based here. And I always say, chat is great for speed, but every now and then we wanna be human, and just pull up the quick scrum and it’ll be five minutes or less and then you’re good to go. – [Ben] It’s great. And I also like the
extensibility that we have, from even just the Office 365 experience, where I have things like
Word and Powerpoint. I can edit it right in Teams, using the built-in interface, but if I want, I can open
up those desktop apps and get the full desktop experience if I want a little bit
deeper functionality or I wanna expand, or
whatever the case may be. Really flexible in how we work. So meeting functionality
is one of those tools that really helps improve efficiency. Now I don’t have to jump
out to a third-party tool, I can have a chat, I can
have an audio discussion, I can have a video call, all
from the Teams environment. And this is something you’re
using for other tools as well, ’cause there were some
things that, you know, Microsoft 365 and Teams has
really helped to streamline, but there were some processes
you already had in place. You’re just making them
more efficient in Teams. Tell me a little bit more about that. – [Adam] Yeah. So we have a massive
events team of two people. – [Ben] Okay, huge. – [Adam] And they pull off
about 30 events a year, with 10,000 attendees. And they had a process in place before we moved to Microsoft 365, using a tool called Asana. It was a project management tool, and it was essentially their Bible of how they managed all the
projects they were working on. So when telling them that we
were transitioning to Teams, that was the first thing that they asked. – [Ben] Moment of panic. – [Adam] Yeah, like oh my god,
are you getting rid of this? And to our surprise, and pretty awesomely, we learned that Microsoft 365 and Teams had over 100 integrations,
one of them being Asana. And so as we kind of went into it, we saw that with just like, really like two clicks, the integration was
done, it was loaded in, and now, through the channel
2X: Woman of the Year, which is one of our event initiatives, the team can manage their
Asana tasks that they’re doing, they can check it off,
they can add one in, basically it’s full functionality, while also still conversing
and never leaving the screen. So it actually, it made our very detail, process-oriented
team even more efficient, which was great. – [Ben] Okay. Keara, why don’t you show us how it works? – [Keara] Yeah. So you can simply add a new task here, check them off the box when you’re done completing your task, and again, increase
transparency and accountability. Everybody knows what’s going on. But even great that you mention, more apps and extensibility for your team. So outside of our Office 365 apps, we have so many other apps that you can integrate within Teams, making it really easy to
customize the way you work. – [Adam] Absolutely. – [Ben] And speaking of
extensibility and collaboration, we can actually make
our team more extensible to people outside our organization, right, ’cause I can add guests
to a channel like this to collaborate people who may
not be working at The Hustle. So, show me that as well. – [Keara] Yeah. So quickly, as you see up
here, this team has guests, letting you know that
there are other people outside of your workforce that are part of this particular team. So just a great reminder
to let you know that one, you have the full power of having everybody work on the same thing no matter where they work, and then two, making sure
they have access to everything makes your life that much easier. No more having to jump
between email and chats, trying to figure out what your
vendors or suppliers have. They can be joined into
the team really easily. – [Adam] Yeah, we love this feature. So we have a ton of
speakers that we work with. So we can just add them
right into that event, or for our advertising side,
we have a lot of our partners, and we’ll just put them
right into their channel, they only have access to that, but it allows us to quickly
communicate with them instead of setting up calls and doing the whole process there. – [Ben] This is great, and I think this is a really
good spot to wrap things up. We started with rolling out of bed and checking our activity feed, we’ve moved all the way through collaborating with people
outside of the organizations, we’ve talked meetings,
we’ve talked command bar, we’ve talked Word integration, we’ve talked a ton of
great stuff about Teams. Before we go, I wanna make
sure that you get a chance to tell everybody, where do I get The Hustle? – [Adam] Absolutely. So if you want to have our
daily emails sent to you, to get the tech and business news, you can go to thehustle.co,
put in your email address, and tomorrow morning we’ll be your best friend with the news. – [Ben] Awesome, so make
sure you sign up for that. And also make sure you go
to microsoft.com/teams, remember, free version
of Teams available today in 40 different languages, ready for every person,
every organization, big or small, to start collaborating, start to make more out of your day. Thanks for hanging out, we’ll
see you in the next one.

How to Make a Skype Test Call


Hello, everyone!
My name is Boto, and today I’m going to show you how
to test your Skype call quality through their built-in
Echo / Sound Test Service. So to do that,
we’re going to go to Skype, and we’re going to go to
Search and type in “Echo”. Then we’re going to right-click
and select “Call”.Skype Audio Message Occurs
I respond accordinglyOkay. So that’s how you use
the Skype Echo Service. If you want to adjust the audio settings
for your call, you go to the “Call” tab up here at the top
and you select “Audio Settings” and this extra window will pop up. This is where you can select the different
microphones you’re able to use as well as the different speakers for output. You also have this option here
of automatically adjusting your mic volume within Skype for calls. These Skype options will override
whatever audio settings you have on your normal operating system. So, Skype will use its settings regardless
of what your computer says. I’ll hit “Save” and we’ll close
out of Skype. I hope you found that tutorial useful,
and I’ll see you again in the future. Bye-bye!

​Veriown Energy Uses Office 365 to Generate Business


Veriown is an energy company on the cutting edge of an idea that’s just now breaking loose. And that’s the idea that you can actually build energy generation capability locally to where it’s consumed. We have a philosophy here at Veriown to be accessible and distributed in the cloud. So we actually took a good hard look at this from the very beginning. And we did compare it to Google Docs. We wanted to go with a file format that was the norm in all business communications. I looked at the cost of purchasing Office and file servers versus going the Office365 route. Office365 came up a clear winner in that analysis. While we have a large number of people here in our corporate offices, a lot of our workforce is distributed all over the country and on the road. They need to be as connected as we are here in the office. We’ve essentially created a entire intranet corporate structure and project structure using SharePoint. We’ve partnered with a company called SkyLite Systems that provides a CRM solution called SideKick 365 xRM. People tap into it through their cell phones, tablets, desktops. The communications through Skype for Business with the phones. It’s very nice to be able to IM someone and get a quick answer or do a quick meeting. It’s easy to set it up for a customer or vendor or someone who’s collaborating on a project to invite them in using the online meeting. It’s made it very easy to scale up the business as we add new people. Provisioning is very, very simple because our phones and our email and our file sharing system is all tied together. I can literally deploy in a matter of fifteen minutes for one user. I don’t have to worry about the next upgrade. It’s all handled for us. I think the biggest value that we see in Office365 is the reliability has been just terrific. It’s always accessible. Office365 has made my life easy. I wouldn’t be without it.

​Kraft Heinz: Two companies become one


I bet that everybody can open their pantries at home, and find Kraft or Heinz products. Spanning from cheese, coffee, ketchup, mayonnaise, and so on. Kraft Heinz is the company that resulted from the merger of the two powerhouse Kraft Foods Group and Heinz, and now is a global company with presence across 140 countries. That’s what one of the major reason for the merge, to leverage the Heinz network for the expansion of Kraft worldwide. The focus from day one establishing the new culture for the company. Our technology helped us a lot, we have Office 365 in both companies. In the first day I could immediately connect with everybody in the company. That was mandatory for our integration, no business disruptions. We have everybody in the same address book, in the same email. It was very important for me to be able to communicate with my team on day one of the merger. Having Office 365 makes it that much easier for me to understand ideas that have been successful for other brands “that collaboration makes it easier for me to gather insights from other teams.” Essentially everything that I’m working on, from a campaign to a new product, it really allows me to incorporate real-time feedback from my colleagues as I’m looking at sales presentations. It allows me to collaborate with my team members in real-time, and by doing so we’re able to move a lot more quickly. It’s important to respond dynamically to the market needs. Cloud is one of the key element that will give us that kind of agility, making sure that we have cognitive systems that allow us to predict, allow us to self-learn, and to mimic behaviors. We are a company of analytical people, everything we do is driven by data. Power BI will allow us to provide analytical data to people with the flexibility they need without any constraint on the performance. When you look at Office 365, I see some areas of innovation that resonate very well at Kraft Heinz. With Skype for Business with PSTN and Cloud PBX, we’ll connect some more people, and get even faster decision making wherever they are. The importance of teamwork and collaboration, it’s the base of how our company operates. In an organization that is global, Office 365 is the engine helping us to be one single company, one single organization, have the people working together.

Data Governance: Retention action across all workloads


Nishan DeSilva: Hello. This is Nishan. Now, let’s go through our first capability that I’m going to show you. The first capability is about applying a universal retention policy across all workloads in Office 365. So, first, what I’m going to do is come to my screen where I can log onto Office 365 and then click on Security and Compliance Center. And inside the Security and Compliance Center, I can navigate down to data governance and very quickly click on retention. And from the retention screen, I can very quickly create a policy. So, this retention policy that I’d like to create for the service, let’s call it General Documents and let’s go ahead and say inside the service I’d like to retain documents in my service for 10 years. And I hit next. And here, very quickly, I get to see that I can run a universal policy across all my Exchange mailboxes, across all my SharePoint sites, across all my OneDrives. I can even include or exclude. Same with Office 365 and Skype for Business and Exchange folders and, soon to come will be Yammer and Teams. And here, I click next. And then I can also, if I have to comply to the SEC 17A regulation, I can actually put a preservation lock here. Otherwise, I can hit do not turn on and hit next and, very quickly, I can summarize that policy and I can create that policy by clicking create. I was able to very quickly create within a few minutes a universal retention policy across the entire Office 365 service. With that policy, what you did was you were able to preserve or retain information so that accidentally, if someone deletes information, you can actually recover it in the recoverables folder in Office 365. For more information about this, please visit our website on data governance in the TechNet documentation section.

NGA Human Resources: Working Better for Businesses


[MUSIC] [FOREIGN]
>>[FOREIGN]>>[FOREIGN] human resources.>>[FOREIGN] human resources.>>Competition is fierce
within any industry. Technology positively affects
the speed, the efficiency, the cost-effective nature of what
we do as an HR organization.>>NGA Human Resources is one
of the leading providers of HR technology services and
outsourcing solutions. [MUSIC]>>We work with 20% of
Fortune 500 companies, we service them really effectively.>>We’ve been using Google for
about three years. Looking back, there were some fundamental things
that we weren’t able to address. Office 365 is much more aligned to
what we require from an enterprise perspective. Microsoft ticks all of
the boxes from a security compliance perspective, and we understand exactly where
the data is each and every day. Office 365 is an integrated
experience for our employees. Our customers rely on us
being able to secure data. Our ability to have 100% control
over that data is so important.>>It’s vital to our clients
who deliver payroll, not just on time but accurately. And within the bounds of the laws
in each of the countries.>>We work across time zones and
regions. Team collaboration is at
the heart of the culture. It’s how we deliver better
a result for our customers. Since we’ve deployed, making
decisions just move much faster.>>Office 365 enables our
talent acquisition to collaborate in real-time. We’re able to drive
costs to hire down.>>The fact that you can get
hundreds of people on a Skype session all at once and
the quality of the service is great. We were only able to get 15
people in the Google equivalent. The ability to collaborate and really connect people together
through Yammer and Skype for Business without having to move
between different user interfaces. It’s been a really good
move forward for us.>>NGO Human Resources makes
HR work better for businesses. Office 365 makes us work
better as a business.>>[FOREIGN] Human Resources.>>Oy,
welcome to NGA Human Resources. [MUSIC]

How a Product Marketer Uses Office 365 To Be More Creative At Work and Personal Life


(orchestral music) – I’m an adventurer, I’m an explorer. I’m a people person. I’m a lover and a fighter. My name is Kristin Hill. I’m a product marketer, an
entrepreneur, and a musician. New York is a marketer’s dream. People are here for the purpose
of expressing themselves. Not many people hold it back. What I like about being
a marketing professional is that it is a job that forces you to walk in someone else’s shoes. It forces you to try to see
through someone else’s lens. You need a team that has
different perspectives and then when you have that, you can round out something great. As a marketer, I find myself
often sitting in-between a number of different groups. So you feel pulled in a lot
of different directions, but you also feel fulfilled
probably more often than most other working professionals. OneNote is my lifeline. Everything has to start in One Note. I kinda let my ideas flow. I use OneNote to kinda catch it all and then I can review it later. That often informs the
decks that I’m building. I’m pulling most of it
out of my meeting notes from OneNote. I need someone to put some fresh eyes on any deck that I’m
working on in PowerPoint. I throw it on OneDrive. I can quickly see where they
have added content for me or made quick comments
that I can respond to in real time as it’s synced
right up to Skype for Business, which we live on all day. Collaboration is probably
the most important part of being in marketing. Office 365 is truly built for
teamwork and collaboration and we try to test the limits
of it on a daily basis. I have to feed my soul. Everything that I do outside of work is tied to music somehow. When I’m at the studio, I
am typically surrounded by any number of my very talented friends. We are writing, we are
humming, we are riffing. We are creating, trying to
be inspired by each other to make something great. OneNote, it’s always right there. I am sharing ideas, melodies, and lyrics that I’ve started working on. Any time I come with a new idea, we are straight to the moon together. The time that I have been
able to spend in New York is full of so much adventure
and so much feeling. I can’t keep it all contained. I have to get it out. The goal with that, I hope maybe someone
else will feel something. Then I’ll know I’ve done it right.

Advanced Data Governance: auto classification using query-based retention


Nishan DeSilva: Hello, it’s Nishan again. This is the moment I’ve been waiting for, to show you auto classification. We all know in any organization it’s a true goat rodeo when it comes to trying to get our business users to classify information or do anything around records retention because, one, they’re busy; two, they really don’t have time to focus on some compliance activities while they focus on the business work. So, this is why auto classification is really the powerful way for you to really do advanced data governance. So, let’s get started. What I want to show you is how do I run a retention policy to all of the NDA contracts that’s in either a SharePoint site or inside OneDrive or maybe across the entire Office 365 service? So, let’s get started. First, I’m going to go ahead to the Security and Compliance Center and go to content search and I’m going to create a query. And let’s call the query NDA for XYZ Firm. And then, I’m going to say search everywhere across Office 365. And I’m going to hit next. And then I’m going to go ahead and hit search. And this will actually search and come back with the results of how many results it found here, how many NDA contracts. So, this way, you know before you actually apply a retention action how much NDA contracts actually exist in either that SharePoint site or in OneDrive or across the entire service. So, now that we know that, now let’s go ahead into classifications, very similar to how we created labels first. We still do that, like the record type NDA contract. So, let’s create that label called NDA contract. And then many organizations because it’s a really high value document, the retention is permanent. And then, I’m going to say make it. Hit next. And I create that label. And after I create that label, I can then, the thing I did before was publish. But here’s the cool thing. I can now auto apply this label, and that’s the magic of auto classification. And then I hit next. I’m going to come and basically say I want to be able to run this NDA contract. And here’s where I get to hit next and create that. Let me give you a couple of suggestions here. You want to be able to write some smart queries. And here, I’m just writing a simple query saying NDA contract, but that may be different kind of queries you can run. And there are some best practices we hope to publish in the near future. And I hit next. And I give it the name. And then I can pick the locations. For this one, I’m going to do it across the entire platform and many organizations might say, I know I’m going to only have NDA contracts that will show up in these business units, so you can pick the locations you want like we did in the past. Or you can pick across the entire platform. So, this one for this demo, I’m going to hit all. And then, it gives you a SLA, how long it’ll take. And voila, you’re done. So, very quickly, I was able to show you how you can, one, go do a content search and identify actually how many NDA contracts actually exist in your organization, and refine that search with our content search capability and then come back and then create a retention action or a deletion action through our labels and then auto classify that information and then finally publish that. Thank you so much.